2025 Registration & Housing

Registration

Register and Book Housing

Access to online registration and housing will be announced via e-mail on the dates noted above. If you do not receive an email, please visit http://annualmeeting.aaaai.org to register and book your hotel.

Registration Types
The 2025 AAAAI / WAO Joint Congress will be primarily held at the San Diego Convention Center with additional sessions taking place in the headquarter hotel, Marriott Marquis San Diego Marina. Registration options include attending in person or purchasing the recorded content from the meeting.

Our educational programming includes approximately 200 sessions. The majority of the non-ticketed in-person sessions will be recorded and available for on-demand viewing approximately four weeks after the live meeting dates.

Please note: there is no pre-recorded or live streamed content.

2025 AAAAI / WAO Joint Congress Registration (includes access to recorded content)
The Joint Congress registration fee includes admittance to all education sessions that do not require an additional ticket as well as the Exhibit/Poster Hall. Ticketed sessions, most of which will not be recorded, are available as an additional purchase. Attendees will also be able to participate in the Featured Poster Session & Reception taking place Sunday, March 2.

All Joint Congress registrants will have full access to the recorded content of the meeting. Recorded content and credit claiming will remain accessible through December 31, 2025.

2025 AAAAI / WAO Joint Congress Recorded Content
Approximately four weeks after the Joint Congress, recorded education content will be available for viewing. Recorded content and credit claiming will remain accessible through December 31, 2025.

Registration Fees  

AAAAI Members	On or before Feb 5, 2025	After Feb 5, 2025
Fellow, Member	$570	$650
Discounted Fee for Fellows/Members from Developing Countries	$285	$650
Allied Health Member	$290	$340
Emeritus Fellow, Emeritus Member	$130	$150
Fellow-in-Training Member, Post Doctorate	$0	$50
Medical Students, Medical Residents, PhD Candidates	$0	$50
Non-Members
MD, DO, PhD, PharmD	$670	$750
Clinical Research Coordinator, Dietician/Nutritionist, Medical Administrator, Nurse, Nurse Practitioner, Pharmacist, Physician Assistant, Respiratory Therapist	$500	$550
Fellow-in-Training and Post-Doctoral Fellows*	$300	$350
Medical/Graduate* Student & Medical Resident* from US and Canada	$0	$50
Medical/Graduate* Student & Medical Resident* for all other locations	$150	$200
Other Non-Members (non-MD, non-DO, non-PhD, Industry Representative)	$670	$750

*Discounted rates are available for the following individuals upon verification of status.

*Non-member Medical/Graduate Students and Medical Residents: At the beginning of the registration process, you will be required to upload documentation of your status via academic record or hospital identification. Our registration team will review this document within 24 business hours. If your documentation does not meet the criteria, your registration rate(s) will be adjusted and you will be contacted to provide the necessary payment.

*Non-member Fellow-In-Training and Post-Doctoral Fellows: At the beginning of the registration process, you will be required to upload a letter of status from your institution attesting to your current appointment as a Fellow with your program start and end dates. Our registration team will review this document within 24 business hours. If your documentation does not meet the criteria, your registration rate(s) will be adjusted and you will be contacted to provide the necessary payment.

PhDs and PhD trainees** attending Discovery: Individuals working and training at academic institutions may qualify for discounted rates to Discovery. Before you begin your registration, please email our registration team documentation of your status at your institution. Our registration team will review it within 24 business hours and, if approved, provide you with an invitation code that will apply the appropriate discount to your registration rate(s).   
**PhD trainees are currently enrolled PhD students or PhD graduates who are currently in-training as a post-doctoral fellow in an academic program.

Discounted Registration Fees for Participants from Developing Countries
The discount program for AAAAI Fellows and members from developing countries offers individuals who reside in a country designated as “low income” or “lower-middle income” by the World Bank (based on gross national income per capita) a 50% discount on the registration fee. Only AAAAI Fellows and members with membership dues paid through December 2025 and whom reside in one of these countries are eligible for this discount:

Afghanistan, Angola, Bangladesh, Benin, Bhutan, Bolivia, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Central African Republic, Chad, Comoros, Congo, Dem. Rep, Congo, Rep., Côte d'Ivoire, Djibouti, Egypt, Arab Rep., Eritrea, Eswatini, Ethiopia, Gambia, The, Ghana, Guinea, Guinea-Bissau, Haiti, Honduras, India, Jordan, Kenya, Kiribati, Korea, Dem. People’s Rep., Kyrgyz Republic, Lao PDR, Lebanon, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Micronesia, Fed. Sts., Morocco, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Pakistan, Papua New Guinea, Philippines, Rwanda, Samoa, São Tomé and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sri Lanka, Sudan, Syrian Arab Republic, Tajikistan, Tanzania, Timor-Leste, Togo, Tunisia, Uganda, Uzbekistan, Vanuatu, Vietnam, West Bank and Gaza, Yemen, Rep., Zambia and Zimbabwe

All delegates who reside in a country designed as “low income” by the World Bank (based on gross national income per capita) are eligible for a 50% discount on the registration fee. This discount applies to individuals who reside in one of these countries:

Afghanistan, Burkina Faso, Burundi, Central African Republic, Chad, Congo, Dem. Rep, Eritrea, Ethiopia, Gambia, The, Guinea-Bissau, Korea, Dem. People’s Rep., Liberia, Madagascar, Malawi, Mali, Mozambique, Niger, Rwanda, Sierra Leone, Somalia, South Sudan, Sudan, Syrian Arab Republic, Togo, Uganda and Yemen, Rep.

Eligibility requirements will be verified during the registration process.

Only individual AAAAI Fellows, members and delegates who pre-register by Wednesday, February 5, 2025 are eligible for this discount. This discount is not available to individuals who register after February 5, 2025 or groups.

Guest Registration
Attendees participating in the Joint Congress with an in-person registration have the option to register guests and spouses who may be joining them in San Diego. Registered guests and spouses will be admitted to the Hospitality Suite, the Exhibit Hall and the Associates to the AAAAI (Spouses & Friends) activities. The registration fee is $100 for each spouse/guest 18 years and older. No fee is required for guests age 17 or under unless attending the Associates to the AAAAI Breakfast and Business Meeting.

Registration Refund Policy
Refund requests must be submitted in writing by emailing aaaaisupport@cmrus.com or by fax at (415) 216-2553. If the request is received within 72 hours of registering, a full refund will be issued. If the request is received after 72 hours, no refund will be provided; however, attendees may convert their in-person registration to the recorded content option at no additional charge. Full refunds will be provided for guest registration(s) and individual ticketed session(s) if the cancellation request is received on or prior to Wednesday, February 19, 2025. Refunds will not be issued due to inclement weather, no-shows or for AAAAI Foundation activities.

Attendees registered for an individual education session, but not participating in the 2025 AAAAI / WAO Joint Congress, will be refunded the education session fee minus a $75 processing fee if cancelled by Wednesday, February 5, 2025. No refunds will be provided after that date.

Attendees may choose to update their in-person registration for the Joint Congress to the recorded content option (or, vice versa), at any time and no additional fees will apply. If this change is made after Wednesday, February 5, 2025, the attendee should contact the Joint Congress Registration team at aaaaisupport@cmrus.com for further assistance.

In the circumstance that AAAAI and WAO are not able to hold the 2025 AAAAI / WAO Joint Congress in person, all registered attendees will be converted to the recorded content option. No refunds will be offered. Attendees who registered guests will receive a full refund of the guest registration fee. Attendees signed up to participate in interactive education sessions and other ticketed sessions will receive a full refund for each individual session(s) if those events are not able to be held virtually.

Should an attendee no longer be able to attend the meeting in person, or AAAAI / WAO are not able to hold the event, each attendee is solely responsible for cancelling their hotel and travel reservations and is responsible for any fees related to their cancellation.

Changes and corrections can be made online by clicking the link in your email confirmation, visiting the registration website and logging in to your registration profile or by contacting the Joint Congress Support Center.

A new confirmation email will be sent after each change or correction.

Registration and Housing Bureau
Convention Management Resources (CMR)
Phone: (888) 869-0189
(415) 979-2277
Fax:    (415) 216-2553

Housing

Housing Reservations
Because of the popularity of certain properties in the 2025 AAAAI / WAO Joint Congress hotel block, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be made no later than February 5, 2025. Convention Management Resources (CMR) and International Group Housing (IGH) are the only authorized vendors for housing at the 2025 AAAAI / WAO Joint Congress. Booking through CMR via the Joint Congress website or through IGH via the international group housing website is the preferred method of securing hotel reservations. Please see our housing alert for more information.

Confirmations
If you book your hotel reservation online through the Joint Congress website, you will receive a confirmation via email immediately upon completion. This email will include the only confirmation number you will need. Your hotel will not issue a confirmation of your reservation.

Changes and Cancellations
All changes or cancellations to existing delegate hotel reservations must be made by contacting CMR by Wednesday, February 5, 2025; do not contact the AAAAI, WAO or the hotel. After February 5, 2025, changes to your existing reservation are subject to hotel availability and cancellations may be subject to a loss of one night’s room and tax. Beginning Thursday, February 20, 2025, please contact the hotel directly for changes and cancellations.

Deposit
Each delegate hotel reservation must be guaranteed with a one night’s room and tax deposit by credit card (American Express, Discover, MasterCard or Visa) or check. Should you wish to pay the deposit via check, please contact CMR in advance to confirm the amount due. Checks should be made out to Convention Management Resources in U.S. funds, drawn on a U.S. bank and include the ABA encryption code. Credit card information will be forwarded to the hotel on February 5, 2025 and the hotel may charge a deposit of one night’s room and tax to your credit card on/after that date.

Guaranteed Payment Policy
Once the hotel reservation is made and confirmed through CMR, the Joint Congress hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by February 5, 2025. Delegates who fail to arrive on their scheduled arrival date or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. Major credit card companies including Visa and MasterCard allow hotels to collect charges if they can demonstrate that you were made aware of this policy. In light of this, please be sure your confirmed hotel reservation matches your itinerary.       

Hotels

	Hotel Name	Room Rates (S/D)	Distance from Convention Center
#1	Marriott Marquis San Diego Marina (Headquarter Hotel) 333 West Harbor Drive	$319/$339	0.2 miles (5 min walk)
#2	Embassy Suites San Diego Bay Downtown 601 Pacific Highway	$280	0.6 miles (13 min walk)
#3	Hard Rock Hotel San Diego 207 Fifth Avenue	$280/310	0.3 miles (7 min walk)
#4	Hilton San Diego Bayfront 1 Park Boulevard	$315/$335	0.5 miles (12 min walk)
#5	Hilton San Diego Gaslamp Quarter 401 K Street	$309/$319	0.3 miles (6 min walk)
#6	Manchester Grand Hyatt San Diego One Market Place	$312	0.4 miles (8 min walk)
#7	Omni San Diego Hotel 675 L Street	$315	0.3 miles (7 min walk)
#8	Pendry San Diego 550 J Street	$314	0.4 miles (8 min walk)
#9	Residence Inn San Diego Downtown Gaslamp Quarter 356 Sixth Avenue	$269	0.4 miles (8 min walk)
#10	San Diego Marriott Gaslamp Quarter 660 K Street	$289	0.4 miles (8 min walk)

Group Registration & Housing
For more information on group registration and housing, please contact our team at the AAAAI Support Center or (888) 869-0189.

International Groups
The International Group Housing Team offers flexible travel packages for international delegates. Breakfast, taxes, porterage and gratuities are all included. Optional services include ground transportation, restaurant reservations and event tickets. Other benefits include onsite multilingual meeting planners, online group booking, secured payment processing, live technical support and the lowest hotel rates at preferred and guaranteed properties. Please send an email to info@aaaai-igh.com or book through info@aaaai-igh.com for more information.

Special Accommodations
Should you require any special accommodations or services in your hotel room, please inform CMR at the time you make your reservation to assure that proper arrangements can be made.