Registration and Housing

 

Important Dates
Wednesday, October 9, 2019    Registration and housing opens for AAAAI Fellows
Wednesday, October 23, 2019    Registration and housing opens for AAAAI members
Wednesday, November 6, 2019    Registration and housing opens to all delegates

Access to online registration and housing will be sent via e-mail on the dates noted above. If you do not receive an email, please contact the AAAAI executive office at (414) 272-6071.

What your Registration Fee Includes:

• Access to the Exhibit Hall
• Access to more than 300 educational sessions
• Featured Poster Session & Reception
• Poster Hall

Registration Fees

AAAAI Members	On or before Feb. 19	After Feb. 19
Fellow, Member	$520	$600
Discounted Fee for Fellows/Members from Developing Countries	$260	N/A
Allied Health Member	$290	$340
Emeritus Fellow, Emeritus Member	$130	$150
Fellow-in-Training Member, PhD Postdoc	$0	$50
Medical Students, Medical Residents	$0	N/A
Virtual Annual Meeting	$169	$185
Non-Members
MD, DO, PhD, PharmD	$770	$850
Clinical Research Coordinator, Dietician/Nutritionist, Medical Administrator, Nurse, Nurse Practitioner, Pharmacist, Physician Assistant, Respiratory Therapist	$450	$500
Fellow-in-Training*	$300	$350
Medical/Graduate* Student & US/Domestic Medical Resident*	$0	$50
Other Non-Members (non-MD, non-DO, non-PhD, Industry Representative)	$770	$850
Virtual Annual Meeting	$169	$185
Spouse/Guest Registration	$100	$100

 

*Medical Students, Residents & Fellows-in-Training: In order to be eligible for the appropriately discounted rate, upload your student ID or proof of status by sending us a message through the Annual Meeting Support Center. We will review all student ID/proof of status within one business day. Upon approval, you will receive an invitation code to apply the appropriate discount and begin your registration process. If proof of enrollment is not submitted prior to registering, the standard registration fees will apply. Medical Students and Residents: Please provide documentation of your status via academic record or hospital identification. Fellows-In-Training: Please provide a letter of status attesting to your current appointment as a Fellow at your institution.

Allied Health/In-Training Member Credit
In-training and allied health members of the AAAAI will be given up to a $40 credit to be used towards ticketed sessions. In order to receive this credit, you must be an in-training member or allied health member and you must have registered for ticketed sessions.

Guest Registration
Registered guests and spouses will be admitted to the Hospitality Suite, the Exhibit Hall and the Associates to the AAAAI (Spouses & Friends) activities. The registration fee is $100 for each spouse/guest 18 years or older. No fee is required for guests age 17 or under. Fee includes membership dues to the Associates which help fund various Associates programs and activities.

Registration Refund Policy
Registration cancellations and requests for a refund should be submitted in writing to CMR by fax to (415) 216-2553 or email aaaaisupport@cmrus.com prior to the February 19, 2020 deadline. All registration fees, less a $75 administrative charge, will be refunded if a written request is received before the February 19 deadline. After this date, no refunds will be issued.

Registration and Housing Bureau
Convention Management Resources (CMR)
101 Mission Street, Suite 200
San Francisco, CA 94105
Phone: (888) 869-0189 or (415) 979-2277
Fax: (415) 216-2553

Housing

Housing Reservations
Because of the popularity of certain properties in the 2020 Annual Meeting hotel block, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be made no later than February 19, 2020. Convention Management Resources (CMR) is the only authorized vendor for housing at the 2020 Annual Meeting. Booking through CMR via the 2020 Annual Meeting website is the preferred method of securing hotel reservations. Please see our housing alert for more information.

Confirmations
If you book your hotel reservation online through the Annual Meeting website, you will receive a confirmation via email immediately upon completion. This email will include the only confirmation number you will need.Your hotel will not issue a confirmation of your reservation.

Changes and Cancellations
All changes or cancellations to existing delegate hotel reservations must be made no later than February 19, 2020.CMR must be notified of all changes or cancellations to your hotel reservation. Do not contact the AAAAI. Deposits will only be refunded for cancellations made with CMR before February 19. After that date, no changes or cancellations will be accepted and no deposits will be refunded for any delegate reservations.

Deposit
Each delegate hotel reservation must be guaranteed with a one night’s room and tax deposit by credit card (American Express, Discover, MasterCard or Visa) or check. Should you wish to pay the deposit via check, please contact CMR in advance to confirm the amount due. Checks should be made out to Convention Management Resources in U.S. funds, drawn on a U.S. bank and include the ABA encryption code. Credit card information will be forwarded to the hotel for possible deposit pre-charging at their discretion (which would take place in March 2020).

Guaranteed Payment Policy
When the hotel reservation is made and confirmed through CMR, the Annual Meeting hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by February 19, 2020. Delegates who fail to arrive on their scheduled arrival date or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. Such major credit card companies as Visa and MasterCard will allow hotels to collect charges if they can demonstrate that you were made aware of the policy. In light of this, please be sure your confirmed hotel reservation matches your itinerary.

Hotels

	Hotel Name	Room Rates (S/D)	Distance from Convention Center
#1	Philadelphia Marriott Downtown (Headquarter Hotel) 1201 Market Street	$279	1.5 Blocks
#2	Aloft Philadelphia Downtown 101 North Broad Street	$269	0 Blocks
#3	Hampton Inn Philadelphia Center City – Convention Center 1301 Race Street	$239/249	1 Block
#4	Hilton Garden Inn Philadelphia City Center 1100 Arch Street	$239/259	1 Block
#5	Home2Suites by Hilton Philadelphia Convention Center 1200 Arch Street	$179	1 Block
#6	Le Meridien Philadelphia 1421 Arch Street	$264	1 Block
#7	Loews Philadelphia 1200 Market Street	$230	2 Blocks
#8	Philadelphia 201 Hotel 201 North 17th Street	$249	4 Blocks
#9	Sofitel Philadelphia 120 South 17th Street	$245	8 Blocks
#10	Sonesta Philadelphia Rittenhouse Square 1800 Market Street	$209	7 Blocks
#11	The Notary, an Autograph Collection Hotel 21 North Juniper	$285/305	1 Block

 

International Groups
CMR Global Group Services offers all-inclusive travel packages for international delegates. Breakfast, taxes, porterage and gratuities are all included. Optional services include ground transportation, restaurant reservations and event tickets. Other benefits include onsite multilingual meeting planners, online group booking, secured payment processing, live technical support and the lowest hotel rates at preferred and guaranteed properties. Please visit www.aaaai-cmrglobalgroupservices.com to make your reservations.

Special Accommodations
Should you require any special accommodations or services in your hotel room, please inform CMR to assure the proper arrangements can be made.

Group Registration & Housing
For more information on Group Registration and housing, please contact the AAAAI Annual Meeting Registration & Housing Bureau, Convention Management Resources (CMR) at (415) 979-2277 or aaaaisupport@cmrus.com.