2024 Registration Information

Registration

Important Dates
Wednesday, October 4, 2023 - Registration and housing opens for AAAAI Fellows & Faculty
Wednesday, October 18, 2023 - Registration and housing opens for AAAAI members
Wednesday, November 1, 2023 - Registration and housing opens to all delegates

Access to online registration and housing will be announced via e-mail on the dates noted above. If you do not receive an email, please contact the AAAAI Meetings Team at (414) 272-6071 or visit http://annualmeeting.aaaai.org.

Registration Types
We are pleased to announce that the 2024 AAAAI Annual Meeting will include the option to attend either virtually or in person. Our educational programming includes approximately 250 sessions. The majority of the non-ticketed in-person sessions will be recorded and available for on-demand viewing approximately two weeks after the live meeting dates. Below is additional information that explains what each registration type includes:

In-Person Registration (includes virtual access)
The Annual Meeting registration fee includes admittance to all education sessions that do not require an additional ticket as well as the Exhibit/Poster Hall. Ticketed sessions, most of which will not be recorded, are available as an additional purchase. Attendees will also be able to participate in the Featured Poster Session & Reception taking place Sunday, February 25.

All Annual Meeting registrants will have full access to the virtual content of the meeting including additional pre-recorded education sessions, select recorded onsite education sessions and the virtual poster hall. Virtual content and credit claiming will remain accessible through December 31, 2024.

The 2024 AAAAI Annual Meeting will be primarily held at the Walter E. Washington Convention Center with additional sessions taking place in the co-headquarter hotel Marriott Marquis.

Virtual-Only Access
Attendees will only have access to participate in the virtual components of the Annual Meeting which will include a limited number of pre-recorded sessions, live streamed sessions, select recorded onsite education sessions and the virtual poster hall. Virtual content and credit claiming will remain accessible through December 31, 2024.

Registration Fees  

AAAAI Members	On or before Jan.  31, 2024	After Jan. 31, 2024
Fellow, Member	$570	$650
Discounted Fee for Fellows/Members from Developing Countries	$285	$650
Allied Health Member	$290	$340
Emeritus Fellow, Emeritus Member	$130	$150
Fellow-in-Training Member, Post Doctorate	$0	$50
Medical Students, Medical Residents, PhD Candidates	$0	$50
Non-Members
MD, DO, PhD, PharmD	$820	$900
Clinical Research Coordinator, Dietician/Nutritionist, Medical Administrator, Nurse, Nurse Practitioner, Pharmacist, Physician Assistant, Respiratory Therapist	$500	$550
Fellow-in-Training*	$300	$350
Medical/Graduate* Student & US/Domestic Medical Resident*	$0	$50
Other Non-Members (non-MD, non-DO, non-PhD, Industry Representative)	$820	$900

*Discounted rates are available for the following individuals upon verification of status.

*Non-member Medical/Graduate Students and US/Domestic Medical Residents: At the beginning of the registration process, you will be required to upload documentation of your status via academic record or hospital identification. Our registration team will review this document within 24 business hours. If your documentation does not meet the criteria, your registration rate(s) will be adjusted and you will be contacted to provide the necessary payment.

*Non-member Fellow-In-Training: At the beginning of the registration process, you will be required to upload a letter of status from your institution attesting to your current appointment as a Fellow with your program start and end dates. Our registration team will review this document within 24 business hours. If your documentation does not meet the criteria, your registration rate(s) will be adjusted and you will be contacted to provide the necessary payment.

PhDs and PhD trainees** attending Discovery: Individuals working and training at academic institutions may qualify for discounted rates to Discovery. Before you begin your registration, please email our registration team documentation of your status at your institution. Our registration team will review it within 24 business hours and, if approved, provide you with an invitation code that will apply the appropriate discount to your registration rate(s).   
**PhD trainees are currently enrolled PhD students or PhD graduates who are currently in-training as a post-doctoral fellow in an academic program.

Guest Registration
Attendees participating in the 2024 Annual Meeting with an In-Person registration have the option to register guests and spouses who may be joining them in Washington, DC. Registered guests and spouses will be admitted to the Hospitality Suite, the Exhibit Hall and the Associates to the AAAAI (Spouses & Friends) activities. The registration fee is $100 for each spouse/guest 18 years or older. No fee is required for guests age 17 or under, unless attending the Associates Breakfast Program. Fee includes membership dues to the Associates.

Registration Refund Policy
Refund requests must be submitted in writing by emailing aaaaisupport@cmrus.com or by fax at (415) 216-2553. If the request is received within 72 hours of registering, a full refund will be issued. If the request is received after 72 hours, no refund will be provided; however, if an In-Person registration was initially purchased, it may be converted to a Virtual-Only registration at no additional charge. Full refunds will be provided for guest registration(s) and individual ticketed session(s) if the cancellation request is received on or prior to Thursday, February 15, 2024. Refunds will not be issued due to inclement weather, no-shows or for AAAAI Foundation activities.
 
Attendees registered for an individual education session, but not participating in the 2024 Annual Meeting, will be refunded the education session fee minus a $75 processing fee if cancelled by Wednesday, January 31, 2024. If the session fee was less than $75, no refund will be offered. No refunds will be provided after January 31, 2024.

If an attendee chooses to change from an In-Person registration to Virtual-Only registration (or, vice versa), they are allowed to do so. No additional fees will apply. If this change is made after Wednesday, January 31, 2024, the attendee should contact the AAAAI Registration team at aaaaisupport@cmrus.com for further assistance.

In the circumstance that AAAAI is not able to hold its 2024 Annual Meeting in person, all In-Person registrations will be converted to Virtual-Only registrations. No refunds will be offered. Attendees who registered guests will receive a full refund of the guest registration fee. Attendees signed up to participate in individual education sessions and other ticketed sessions will receive a full refund for each individual session if those events are not able to be held virtually.

Should an attendee no longer be able to attend in-person, or AAAAI is not able to hold the event, each attendee is solely responsible for cancelling their hotel and travel reservations and is responsible for any fees related to their cancellation.

Changes and corrections can be made online by clicking the link in your email confirmation, visiting the registration website and logging in to your registration profile or by contacting the AAAAI Support Center.

A new confirmation email will be sent after each change or correction.

Registration and Housing Bureau
Convention Management Resources (CMR)
3641 Mt Diablo Blvd #368
Lafayette, CA 94549
Phone: (888) 869-0189 or (415) 979-2277
Fax: (415) 216-2553

Housing

Housing Reservations
Because of the popularity of certain properties in the 2024 Annual Meeting hotel block, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be made no later than January 31, 2024. Convention Management Resources (CMR) is the only authorized vendor for housing at the 2024 AAAAI Annual Meeting. Booking through CMR via the 2024 Annual Meeting website is the preferred method of securing hotel reservations. Please see our housing alert for more information.

Confirmations
If you book your hotel reservation online through the Annual Meeting website, you will receive a confirmation via email immediately upon completion. This email will include the only confirmation number you will need. Your hotel will not issue a confirmation of your reservation.

Changes and Cancellations
All changes or cancellations to existing delegate hotel reservations must be made by contacting CMR by January 31, 2024; do not contact the AAAAI or the hotel. After January 31, 2024, changes to your existing reservation are subject to hotel availability and cancellations may be subject to a loss of one night’s room and tax. Beginning Thursday, February 15, 2024, please contact the hotel directly for changes and cancellations.

Deposit
Each delegate hotel reservation must be guaranteed with a one night’s room and tax deposit by credit card (American Express, Discover, MasterCard or Visa) or check. Should you wish to pay the deposit via check, please contact CMR in advance to confirm the amount due. Checks should be made out to Convention Management Resources in U.S. funds, drawn on a U.S. bank and include the ABA encryption code. Credit card information will be forwarded to the hotel on January 31, 2024 and the hotel may charge a deposit of one night’s room and tax to your credit card on/after that date.

Guaranteed Payment Policy
When the hotel reservation is made and confirmed through CMR, the Annual Meeting hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by January 31, 2024. Delegates who fail to arrive on their scheduled arrival date or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. Such major credit card companies as Visa and MasterCard will allow hotels to collect charges if they can demonstrate that you were made aware of the policy. In light of this, please be sure your confirmed hotel reservation matches your itinerary.

Hotels

	Hotel Name	Room Rates (S/D)	Distance from Convention Center
#1	Marriott Marquis Washington, DC (co-Headquarter Hotel) 901 Massachusetts Ave NW	$299	0.1 miles (2 min walk)
#2	Grand Hyatt Washington, DC (co-Headquarter Hotel) 1000 H St NW	$279	0.4 miles (8 min walk)
#3	AC Hotel Washington, DC Convention Center 601 K St NW	$254	0.2 miles (4 min walk)
#4	Courtyard Washington Downtown Convention Center 901 L Street NW	$249	0.2 miles (3 min walk)
#5	Embassy Suites by Hilton Washington, DC Convention Center 900 10th St NW	$259	0.3 miles (5 min walk)
#6	Fairfield Inn & Suites Washington, DC/Downtown 500 H Street NW	$219	0.4 miles (8 min walk)
#7	Hampton Inn Washington Downtown Convention Center 901 6th St NW	$209	0.2 miles (5 min walk)
#8	Homewood Suites by Hilton Washington, DC Convention Center 465 New York Ave NW	$259	0.3 miles (6 min walk)
#9	Motto by Hilton Washington, DC City Center 627 H St NW	$239	0.3 miles (6 min walk)
#10	Moxy Washington, DC Downtown 1011 K St NW	$169	0.2 miles (5 min walk)
#11	Renaissance Washington, DC Downtown Hotel (soon to be a Westin) 999 9th St NW	$285	0.2 miles (4 min walk)
#12	Residence Inn Washington Downtown Convention Center 901 L Street NW	$259	0.2 miles (3 min walk)
#13	Washington Marriott Metro Center 775 12th St NW	$274	0.5 miles (9 min walk

Group Registration & Housing
For more information on group registration and housing, please contact our team at the AAAAI Support Center or (888) 869-0189.

International Groups
CMR’s International Group Housing Team offers all-inclusive travel packages for international delegates. Breakfast, taxes, porterage and gratuities are all included. Optional services include ground transportation, restaurant reservations and event tickets. Other benefits include onsite multilingual meeting planners, online group booking, secured payment processing, live technical support and the lowest hotel rates at preferred and guaranteed properties. Please send an email to info@aaaai-igh.com for more information.

Special Accommodations
Should you require any special accommodations or services in your hotel room, please inform CMR to assure the proper arrangements can be made.