Speaker Toolkit
Thank you again for joining us as a presenter at the 2013 AAAAI Annual Meeting. This site will serve as a resource to help you prepare your presentations and to answer your questions about the 2013 Annual Meeting and your needs as a session leader.
To begin, please review the invitation(s) you received to confirm the type of session(s) in which you are presenting. Each session type has unique requirements; please be sure to review all of the information for each type of session in which you will be participating.
General Speaker Information
Individual Session Information
Annual Meeting Faculty Reimbursement Guidelines
General Speaker Information
The Annual Meeting is designed for clinicians, researchers, trainees, students and allied health professionals involved and/or interested in the study of allergy, asthma and immunology. As an Annual Meeting faculty member, whether moderator or speaker, you are accepting some basic responsibilities that are integral to the quality and success of the meeting.
As a moderator, we ask that you:
1. Work with the confirmed speakers to develop specific session content and ensure that the content adheres to the learning objectives defined for your session and is designed for the target audience identified.
2. Ensure that the session provides balanced information that is free of commercial bias and addresses the latest advances in the research, diagnosis, and treatment of allergic and immunologic diseases. Ensuring that the content is free of bias could include review of the content being presented prior to the audience seeing it.
3. Manage your session on-site. Your role includes making introductory announcements, introducing the speakers and keeping the session on time.
As a speaker, we ask that you:
1. Develop a presentation appropriate to the specific topic and learning objectives identified above.
2. Ensure that your presentation is designed for the target audience identified above and that it addresses the latest advances in the research, diagnosis, and treatment of allergic and immunologic diseases.
3. Provide balanced information that is free of commercial bias. We also ask that you disclose both verbally and visually your financial and organizational relationships.
4. Attend the entire session. Your attendance will ensure that the session runs smoothly. We ask that you arrive 15 minutes prior to the start of your session.
Disclosure of Relevant Commercial Interests
Pursuant to the Code of Ethics for the American Academy of Allergy, Asthma and Immunology (AAAAI) and the Standards for Commercial Support of Continuing Medical Education of the Accreditation Council for Continuing Medical Education, the AAAAI requires disclosure of certain information from faculty members of educational activities designated for CME credit by the AAAAI.
To satisfy these requirements we require that all speakers visit the Online Disclosure System to supply the necessary information about relevant financial relationships. AAAAI members should use the same login and password used to access the AAAAI website. Non-members should contact the AAAAI Education Team at (414) 272-6071 or cme@aaaai.org for login information.
Each speaker’s disclosure information will be reviewed for each session in which s/he is presenting. If the review indicates that the speaker’s disclosure presents a potential conflict of interest, the speaker will be notified of this result and any steps necessary to resolve the situation. In addition, all faculty are required to disclose their financial relationships before each presentation in which they speak, by use of a disclosure slide and a verbal statement. Disclosure slides for each session will be provided to you by AAAAI staff, based on the results of each review of your disclosure record.
For questions related to the disclosure process, please contact the AAAAI Education Staff at (414) 272-6071 or cme@aaaai.org.
AAAAI Lifelong Learner Bill of Rights
The Academy’s Lifelong Learner Bill of Rights describes the expectations that AAAAI members have for our educational activities. Please take a moment to review and consider these expectations as you complete the planning for your session(s).
Handouts
In November, speakers will be notified that the handouts/presentation portion of the website is now available. Handouts for all sessions will be collected through the site and will be available online for Annual Meeting delegates. Only two types of sessions will have printed handouts:
1. Seminars: Each discussion leader may submit a one-page outline that will be distributed to attendees at the session;
2. Problem-Based Learning sessions: The discussion leader may submit a handout that includes the details of the case(s) to be discussed as part of the problem-based learning activity;
Timely submission of your materials will allow for a positive experience by all meeting attendees. The final deadline to submit your handouts/presentations so they are included on the flash drives is Friday, January 4th at 10:00am CST. No exceptions will be made for late handouts/presentations after this date.
Files uploaded after the Friday, January 4th deadline, will still be made available online, but not included on the flash drives provided to attendees!
New this Year: When submitting handouts, please note that the system will only accept PDF copies of your handout files. Speakers will be able to upload multiple handouts like last year, but will now be required to UPLOAD them as PDF files in order to provide greater security protection. If you do not have access to software that generates PDF files or are unfamiliar with how to create a PDF, please utilize this free site to convert your file to PDF.
If you utilize the free site above to create your PDF, please follow these simple steps below:
1. Click on the browse button
2. Find your specific file
3. Hit Merge/Generate PDF
4. Allow time for the site to upload your file and refresh. This process may take a minute or two depending on the overall size of your document.
5. Hit the “Click to download your PDF file” button and save the file. You should now have a PDF file to upload on the handouts/presentation site.
For additional questions about handouts, please contact cme@aaaai.org.
Visual Aids
You will be notified by e-mail when the presentation submission site is open and the deadlines for submitting your materials prior to the meeting. If you will be using a presentation format other than PowerPoint, or have unique presentation needs (such as an internet connection or the use of special equipment) you should notify the AAAAI Education Staff as soon as possible after accepting your invitation.
All session types except Seminars and Panel Discussion Workshops will have audio/visual equipment available. Seminars will have only a flipchart and markers unless a request for A/V equipment has been approved in advance by the Annual Meeting Program Committee.
Click here to review the AAAAI’s Copyright Policies for Live Events.
For questions about audio/visual needs, please contact Amanda Buckley at (414) 272-6071 or abuckley@aaaai.org.
Individual Session Information page
Follow these links to review information for moderators and speakers in:
