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AAAAI 2017 Annual Meeting - Atlanta, Georgia - March 3-6 AAAAI 2017 Annual Meeting - Atlanta, Georgia - March 3-6

Speaker Toolkit

Thank you for joining us as a speaker or moderator for the AAAAI’s 2017 Annual Meeting. This site will serve as a resource to help you prepare for your assigned sessions and to answer your questions about the meeting and what is expected of you as a session leader.

STEP 1: UPDATE YOUR DISCLOSURE

We require that all moderators and speakers visit the Online Disclosure System to update their disclosure of financial and organizational relationships if they have not done so since August 1, 2016. Disclosures must be updated and reviewed each year, prior to the Annual Meeting.

AAAAI members should use the same login and password used to access the AAAAI website. Non-members should contact the AAAAI Education Team at (414) 272-6071 or cme@aaaai.org for login information.

STEP 2: UPLOAD YOUR HANDOUTS AND PRESENTATIONS

Faculty are expected to provide session handouts for delegates to use as a resource before, during and after the meeting. Submissions typically include bibliographies, outlines, JACI articles or PowerPoint slides.

All speakers should refer to the Handouts and Presentations Deadlines and Overview for several important deadlines associated with speaker handout and presentation submission.

STEP 3: FACULTY RESPONSIBILITIES PRIOR TO THE MEETING

Preparing for your session: In late fall you will receive an email connecting you with the other faculty members for sessions in which you are speaking. This email will also give you further instruction for action items that need to be addressed.

Resources and Reference Documents:

o    Use this planning worksheet as a guide to prepare meaningful content for your session.
o    Visit the National Faculty Education Initiative website which provides online training on the differences between certified CME and promotional activities.
o    The ABCs of Accredited CME is an online educational activity for planners and speakers.

Speakers: Before the meeting we ask that you:
1. Develop a presentation appropriate to the specific topic that is designed for the target audience. The presentation should contribute directly to the learning objectives identified for the session in which you are speaking.
2. Ensure that your presentation addresses the latest advances in the research, diagnosis, and treatment of allergic and immunologic diseases.
3. Submit all requested material such as disclosure statements, handouts and audio-visual presentations by their respective deadlines.

Moderators: Before the meeting, we ask that you:
1. Work with the confirmed speakers to develop specific session content and assist the staff liaison assigned to your session with the collection of necessary materials from your speakers.  
2. Once all speakers are confirmed, you will be notified via email. You should contact the speakers prior to the meeting to ensure that the content adheres to the learning objectives defined for your session and is designed for the target audience identified. Your staff liaison can organize a conference call for the session faculty if desired.

STEP 4: FACULTY RESPONSIBILITIES DURING THE MEETING

Upon arriving at the meeting: All faculty members are expected to check into the Speaker Resource Room at least two hours prior to the start of the session in which they are speaking or moderating. Additionally, all faculty members are encouraged to rehearse at the podium in the speaker resource room to get comfortable with the audio visual equipment. Speakers are expected to review presentation slides in the Speaker Resource Room once they have checked in.

Speakers: During your session, we ask that you:
1. Arrive to your session 15 minutes prior to its start and attend the entire session.
2. Provide balanced information that is free of commercial bias. Disclose your financial and organizational relationships verbally along with the disclosure slide to be provided by the AAAAI.

Moderators: During your session, we ask that you:
1. Arrive to your session 15 minutes prior to its start.
2. Ensure that the session provides balanced information that is free of commercial bias and addresses the latest advances in the research, diagnosis, and treatment of allergic and immunologic diseases. Ensuring that the content is free of bias could include review of the content being presented prior to the audience seeing it.
3. Manage your session on site. Your role includes making introductory announcements, introducing the speakers and keeping the session on time.
4. Facilitate any question and answer or panel discussion segments as scheduled. Most sessions will utilize this audience Q&A technology.

REGISTRATION, HOUSING AND TRAVEL INFORMATION

Registration and housing information will be distributed beginning in mid-October along with your registration confirmation number. You will be pre-registered for the meeting once you accept your speaker or moderator invitation. You can use that number to register for additional ticketed sessions, some of which require an added fee.

You will need to make your own:

  • Travel arrangements and are welcome to do so though the AAAAI preferred travel agency, Carnivale Travel, at (800) 747-5387 or travel@ctstravelpros.com.
  • Housing arrangements by calling the AAAAI registration and housing bureau (CMR) at (888) 869-0189, (415) 979-2277 or annualmeeting@aaaai.org before the deadline.

Again, thank you for accepting the invitation to serve as a faculty member for the AAAAI Annual Meeting.