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AAAAI 2017 Annual Meeting - Atlanta, Georgia - March 3-6 AAAAI 2017 Annual Meeting - Atlanta, Georgia - March 3-6

Registration and Housing

To register your exhibit booth staff, you will need your user ID and password provided by CMR, our registration bureau. If you misplaced this information, please send them a message through their Support Center and they will resend your login credentials.

Click here to register.

 

Exhibitor Registration Information
•    All exhibitor personnel must be registered for name badges.
•    Unlimited exhibitor badges are provided at no charge. An exhibitor badge allows admission to the exhibit hall only.
•    One complimentary exhibitor/delegate badge per 100 square feet of exhibit space rented (maximum 15) is available to each exhibit company. An exhibitor/delegate badge allows admission to the exhibit hall and all non-ticketed educational sessions. Additional exhibitor/delegate badges can be purchased for $770 before February 8, 2017 or $850 after the February 8, 2017 deadline.
•    Exhibitor personnel interested in attending ticketed sessions must register as a paid delegate.
•    Guest passes for exhibitor personnel will not be issued.
•    Name badges must be worn at all times when working the booth.
•    Name badges will not be mailed in advance.  

The registration site gives exhibitors the ability to manage their own name badge process. Each exhibit company will have a direct link into a secure exhibitor file that will allow you to:
•    Update contact information
•    Make modifications to name badges
•    Track the number of complimentary exhibitor/delegate badges utilized/available
•    Process exhibitor/delegate registration payments

Registration confirmations will be sent via email or fax to the main contact person. In order to reduce wait times at the onsite exhibitor registration desk, please make every effort to complete all name changes, additions or deletions prior to the Annual Meeting. The company name printed on the badges will match the name under which the company applied for exhibit space. Please note company name changes will not be accepted on site. All representatives will be required to provide identification and proof of company affiliation before receiving their official AAAAI exhibitor name badges.

Registration and Housing Bureau
Convention Management Resources (CMR)
101 Mission Street, Suite 200
San Francisco, CA 94105
Phone: (888) 869-0189 or (415) 979-2277
Fax: (415) 216-2553
E-mail: aaaaihousing@cmrus.com

Exhibitor Housing Blocks
A portion of the rooms at each Annual Meeting hotel has been reserved exclusively for exhibitors. Because of the popularity of certain properties in the Annual Meeting hotel block, exhibitors are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. There is a 25 room limit per headquarter hotel (Marriott Marquis and Hyatt Regency). All exhibitor hotel reservations must be booked no later than January 20, 2017. After this date, the AAAAI cannot guarantee any exhibiting company rooms in any of the Annual Meeting hotels.

Deposit Policy
Each exhibitor reservation must be guaranteed with either a credit card (American Express, Discover, MasterCard, or Visa) or check deposit in the amount of two night’s room and tax per room reserved. Check deposits should be made payable to Convention Management Resources in U.S. funds, drawn on a U.S. bank and include the ABA encryption code. Credit card deposits will be charged by the Hotel.

Confirmations
Individual reservations with 9 or less rooms can make their reservations online or contact the call center to receive an immediate confirmation of their reservation. This is the only confirmation you will need. Your hotel will not issue a confirmation of your reservation.

For groups with 10 or more rooms, a room block request must be submitted online. CMR will review your request and send you a Group Block Agreement for signature. If you have held exhibitor blocks at past AAAAI meetings, your history of rooms reserved vs. rooms utilized will be reviewed. AAAAI reserves the right to make adjustments to your blocks based on past history. Once CMR receives a returned copy of this agreement, you will receive logon credentials to manage your rooming list. Once your rooming list is entered, you will receive a booking list with confirmation numbers. Rooming lists are due by January 20, 2017.

Cancellations and Changes
The last day for cancellations without penalty is January 27, 2017. Contact CMR with all changes or cancellations to your hotel reservation up until February 22, 2017. After this date, you will have to contact the hotel directly for future changes and cancellations. Do not contact the AAAAI. In addition, the Annual Meeting hotels may hold individuals responsible for all the reserved room nights as of the cancellation deadline. Individuals who cancel after this date, fail to arrive on the scheduled day or depart early may be charged for each room night of their confirmed reservation, whether they actually utilized the room or not.

Attrition Policy
If final utilization of the originally contracted Exhibitor room block falls below 90%, the Exhibitor will be responsible for an attrition charge equal to the number of room nights under 90% utilization multiplied by the single occupancy rate and the Exhibitor will be invoiced for that amount.

Registration and Housing Bureau
Convention Management Resources (CMR)
101 Mission Street, Suite 200
San Francisco, CA 94105
Phone: (888) 869-0189 or (415) 979-2277
Fax: (415) 216-2553
E-mail: aaaaihousing@cmrus.com