AAAAI 2015 Annual Meeting - Houston, TX
AAAAI 2015 Annual Meeting - Houston, TX

AAAAI 2015 Annual Meeting

February 20-24, Houston, Texas

Registration & Housing

Important Dates
Wednesday, October 8, 2014             Registration and housing opens for AAAAI Fellows
Wednesday, October 22, 2014           Registration and housing opens for AAAAI members
Wednesday, November 5, 2014         Registration and housing opens to all delegates

Access to online registration and housing will be sent via e-mail on the dates noted above. If you do not receive an email, please contact the AAAAI executive office at (414) 272-6071.

What your Registration Fee Includes:
-Access to the Exhibit Hall
-Access to more than 350 educational sessions
-Featured Poster Session & Reception
-Poster Hall
-Handouts on flash drive
-Abstracts on flash drive

Registration Fees

AAAAI Members On or before Jan. 28 After Jan. 28
Fellow, Member $520 $600
Discounted Fee for Fellows/Members from Developing Countries $260 N/A
Allied Health Member $290 $340
Emeritus Fellow, Emeritus Member $130 $150
Fellow-in-Training Member, PhD Postdoc $0 $50
Virtual Annual Meeting without DVD $109 $109
Virtual Annual Meeting with DVD $159 $159
Non-Members
MD, DO, PhD, PharmD $770 $850
Clinical Research Coordinator, Dietician/Nutritionist, Medical Administrator, Nurse, Nurse Practitioner, Pharmacist, Physician Assistant, Respiratory Therapist $450 $500
Fellow-in-Training* $300 $350
Medical/Graduate* Student/Resident* $0 $50
Other Non-Members (non-MD, non-DO, non-PhD, Industry Representative) $770 $850
Virtual Annual Meeting without DVD $109 $109
Virtual Annual Meeting with DVD $159 $159
Spouse/Guest Registration $100 $100

* Must attach proof of enrollment at time of registration in order to register at the reduced rate. Fellows-in-Training and Residents must submit a letter signed by their Program Director. Medical Students must submit a copy of their valid student ID. If proof of enrollment does not accompany the registration form, you will not be registered until proof is received.

Discounted Registration Fee for Fellows/Members from Developing Countries
The discount program for members from developing countries offers current AAAAI Fellows and members in countries designated as “low income” or “lower-middle income” by the World Bank (based on gross national income per capita) a 50% discount on registration fees. Your eligibility requirements will be verified before your registration is processed.

Eligibility Requirements:
1. Current AAAAI Fellows and members, paid through December 2014 are eligible for this discounted registration.

2. Only individual delegates who pre-register by Wednesday, January 28, 2015 for the Annual Meeting are eligible for this discount. This discount is not available to groups or individuals who register onsite.

The registering delegate must permanently reside in one of these eligible countries:  Afghanistan, Armenia, Bangladesh, Benin, Bhutan, Bolivia, Burkina Faso, Burundi, Cabo Verde, Cambodia, Cameroon, Central African Republic, Chad, Comoros, Democratic Republic of Congo, Republic of Congo, Côte d'Ivoire, Djibouti, Arab Republic of Egypt, El Salvador, Eritrea, Ethiopia, The Gambia, Georgia, Ghana, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Kenya, Kiribati, Democratic Republic of Korea, Kosovo, Kyrgyz Republic, Lao People's Democratic Republic, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Federated States of Micronesia, Moldova, Mongolia, Morocco, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Pakistan, Papua New Guinea, Paraguay, Philippines, Rwanda, Samoa, São Tomé and Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sri Lanka, Sudan, Swaziland, Syrian Arab Republic, Tajikistan, Tanzania, Timor-Leste, Togo, Uganda, Ukraine, Uzbekistan, Vanuatu, Vietnam, West Bank and Gaza, Republic of Yemen, Zambia and Zimbabwe.

Allied Health/In-Training Member Credit
In-training and allied health members of the AAAAI will be given up to a $40 credit to be used towards ticketed sessions. In order to receive this credit, you must be an in-training member or allied health member and you must have registered for ticketed sessions.

Guest Registration
Registered guests and spouses will be admitted to the Hospitality Suite, the Exhibit Hall and the Associates to the AAAAI (Spouses & Friends) activities. The registration fee is $100 for each spouse/guest 18 years or older. No fee is required for guests aged 17 or under. Fee includes membership dues in the Associates and helps fund various Associates programs and activities.

Registration Refund Policy
Registration cancellations and requests for a refund should be submitted in writing to CMR by fax to (415) 216-2553 or e-mail AAAAIreg@cmrus.com prior to the January 28, 2015 deadline. All registration fees, less a $75 administrative charge, will be refunded if a written request is received before the January 28 deadline. After this date, no refunds will be issued.

Registration and Housing Bureau
Convention Management Resources (CMR)
33 New Montgomery, Suite 1100
San Francisco, CA 94105
Phone: (888) 869-0189
            (415) 979-2277
Fax:     (415) 216-2553

 

Housing

Housing Reservations
Because of the popularity of certain properties in the 2015 Annual Meeting hotel block, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be made no later than February 11, 2015. After this date, the AAAAI cannot guarantee any delegate a room in any of the designated 2015 Annual Meeting hotels.

Confirmations
If you book your hotel reservation online, you will receive a confirmation via email immediately upon completion. If you submit a housing request form, a confirmation of your hotel reservation will be sent to you by CMR within 24 hours of receipt of your housing form. These confirmations will be issued by CMR and will contain a CMR confirmation number. This is the only confirmation number you will need. Your hotel will not issue a confirmation of your reservation.

Changes and Cancellations
All changes or cancellations to existing delegate hotel reservations must be made no later than February 11, 2015. CMR must be notified of all changes or cancellations to your hotel reservation. Do not contact the AAAAI. Deposits will only be refunded for cancellations made with CMR before January 28. After that date, no changes or cancellations will be accepted and no deposits will be refunded for any delegate reservations.

Deposit
Each delegate hotel reservation must be guaranteed with a first night deposit by credit card (American Express, Discover, MasterCard or Visa) or a check deposit in the amount of $300/room or $500/suite. Checks should be made out to Convention Management Resources in U.S. funds drawn on a U.S. bank and include the ABA encryption code. Credit card information will be forwarded to the hotel for possible deposit pre-charging at their discretion.

Guaranteed Payment Policy
When the hotel reservation is made and confirmed through CMR, the 2015 Annual Meeting hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by February 11. Delegates who fail to arrive on their scheduled arrival date or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. Such major credit card companies as Visa and MasterCard will allow hotels to collect charges if they can demonstrate that you were made aware of the policy. In light of this, please be sure your confirmed hotel reservation matches your itinerary.

Hotels

  Hotel Name Room Rates Distance from George R. Brown
Convention Center
#1 Hilton Americas-Houston
1600 Lamar Street
$217 (S/D) Less that 1 Block
#2 Embassy Suites Houston – Downtown
1515 Dallas Street
$179 (S/D) 3 Blocks
#3 Four Seasons Hotel Houston
1300 Lamar Street
$181 (S/D) 4 Blocks
#4 Hyatt Regency Houston
1200 Louisiana Street
$179 Single
$204 Double
8 Blocks
#5 Courtyard Houston Downtown
916 Dallas Street
$209 (S/D) 6 Blocks
#6 Residence Inn Houston Downtown
904 Dallas Street
$209 (S/D) 6 Blocks

International Groups
CMR Global Group Services offers all-inclusive travel packages for international delegates. Breakfast, taxes, porterage and gratuities are all included. Optional services include ground transportation, restaurant reservations and event tickets. Other benefits include onsite multilingual meeting planners, online group booking, secured payment processing, live technical support and the lowest hotel rates at preferred and guaranteed properties. Please visit www.aaaai-cmrglobalgroupservices.com to make your reservations.

Special Accommodations
Should you require any special accommodations or services in your hotel room, please inform CMR to assure the proper arrangements can be made.

Group Registration & Housing
For more information on Group Registration and housing, please contact the AAAAI Registration & Housing Bureau, Convention Management Resources (CMR) at (888) 869-0189 or AAAAIgroups@cmrus.com.

Housing Alert!
It has come to our attention that a housing agency representing itself as AAAAI's hotel booking agent has been contacting attendees to make hotel reservations on their behalf. CMR (Convention Management Resources) is the only official housing provider for the 2015 AAAAI Annual Meeting. No other housing company or travel agency is authorized to place hotel reservations on behalf of the AAAAI, its exhibitors or its sponsors. These companies have not entered into agreements with the Houston hotels and are not able to guarantee rates and accommodations during the conference dates. Should you be contacted by any agency other than CMR, please email the AAAAI at annualmeeting@aaaai.org with the details.